Privacy Policy
Last updated: 30 May 2025
1. Who we are
Vanta Digital ("we", "us", "our") is a digital agency providing website development, AI automation, and lead generation services. Our contact email is gudanapoleon@gmail.com.
2. Information we collect
We collect information you provide directly, such as:
- Name and email address when you submit a contact or enquiry form
- Business details you share during a strategy call or project brief
- Messages and attachments you send us by email
- Conversation content, business details, and contact information you provide to our AI Growth Consultant chatbot
We also collect limited technical data automatically when you visit our website (IP address, browser type, pages visited, referral source) via standard server logs.
2a. AI Growth Consultant chatbot
Our AI Growth Consultant page uses Google's Gemini API to power a conversational chatbot. What you type into the chat is sent to Google to generate a response; we do not ask for your name, email, or phone number in the chat itself — those are only collected through the secure form the chatbot presents at the end of the conversation. When you submit that form, your details and a summary of the conversation are sent to our CRM (HubSpot), our lead spreadsheet (Google Sheets), and trigger an email (via Resend) and/or WhatsApp message (via Twilio) notifying us of the new enquiry.
3. How we use your information
- To respond to your enquiry and deliver the services you've requested
- To send project-related communications
- To improve our website and services
- To comply with legal obligations
We do not sell, rent, or share your personal information with third parties for marketing purposes.
4. Data retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Project correspondence is typically retained for up to three years.
5. Your rights
Depending on your location, you may have the right to access, correct, or delete personal information we hold about you. To exercise any of these rights, contact us at gudanapoleon@gmail.com.
6. Cookies
Our website uses minimal cookies necessary for basic functionality. See our Cookie Policy for details.
7. Third-party services
We use third-party tools that may collect or process limited data under their own privacy policies, including Google Fonts, Google Gemini (AI chatbot responses), Google Sheets (lead storage), Resend (email notifications), Twilio (WhatsApp notifications), and HubSpot (CRM). We are not responsible for the privacy practices of these third parties.
8. Changes to this policy
We may update this policy from time to time. The "last updated" date at the top of this page will reflect any changes. Continued use of our website after changes constitutes acceptance.
9. Contact
Questions about this policy? Email us at gudanapoleon@gmail.com.